Thank you for being a part of our community at Hoth Intelligence Inc. ("Company," "we," "us," "our"). We prioritize the protection of your personal information and your privacy rights. If you have any inquiries or concerns regarding this privacy notice or our handling of your personal information, please reach out to us at hello@hothintel.com.

Your privacy is important to us at Hoth Intelligence Inc. (“Hoth Intelligence,” “we,” “us,” or “our”). This Privacy Policy explains how Hoth Intelligence Inc. and its affiliates collect, use, and disclose information about you, or associated with you, when you use our OrionXR System (“application”). “You” or “Your” means a user of the application which could refer to an individual or Company or any other authorized user of the application.

By accessing or using the application, you agree that you have read, understood, and agreed to our collection, storage, use and disclosure of your information as described in this Privacy Policy, our Terms of Use, all amendments, addenda, and licenses to the Privacy Policy and Terms of Use, and all applicable Hoth Intelligence Inc. rules and policies (collectively, the “Agreement”). If you do not agree, you may not access or use the application.
This privacy notice applies to all information collected through our Services (which, as described above, includes our Website), as well as, any related services, sales, marketing or events.
Please read this privacy notice carefully as it will help you understand what we do with the information that we collect.
 

1. WHAT INFORMATION DO WE COLLECT?

In Short: We collect personal information that you provide to us.
 

We collect personal information about our users in a variety of ways, including information you provide to us. We may collect and store personal information when you register for the application or provide to us in some other manner. For example, when you create an account with us, we may collect your name, username, password, email address, physical address, phone number, work history, schedule, availability, and any other information you provide, such as personal photographs. If you are a company, we may also collect information about your business, payment information, and any information you provide about your workers or business practices.

We may collect and store any communications between you and Hoth Intelligence Inc., any communications between you and other users of the application, any information you provide if you take part in any interactive features of the application (such as comments, reviews, and other posts), and any other information you provide to us, including work history details on the application and any associated photos. We may use third party services who will collect and store billing, credit card, and other payment information that you provide to them to enable payment for services purchased through or from Hoth Intelligence Inc.

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.
 

Information automatically collected

In Short: When you access our Website, certain details such as your Internet Protocol (IP) address, as well as specifics about your browser and device, are automatically captured.

Our Website automatically gathers specific types of information upon your visit, usage, or navigation. This data doesn't disclose your exact identity (e.g., your name or contact details) but might cover information related to your device and usage, including your IP address, the type and features of your browser and device, operating system, language preferences, the URLs you came from, the name of your device, your country and location, along with details on your interactions and timing of usage of our Website. This collected information is essential for ensuring the security and functionality of our Website, besides serving our needs for internal analysis and reporting.
Similar to numerous other companies, we gather data via cookies and comparable tracking technologies.
 

We gather information as follows:

 

• Log and Usage Information: This is the data related to service use, diagnostics, and performance that our servers automatically capture when you engage with our Website. This data is recorded in log files. The specifics of this log information can vary based on your interactions with us and may encompass details such as your IP address, the type of device you use, browser type and settings, and activity on our Website. This includes timestamps of your visits, the pages and files you view, your search activities, and other actions like the features you utilize. It also covers device event information like system activities, error reports (often referred to as 'crash dumps'), and hardware configurations.

• Device Information: Information about the device you use to access our Website is collected, which can include computers, smartphones, tablets, or other devices. The type of information collected may depend on your device and can include your IP address or proxy server, device and application identification numbers, your location, browser type, hardware model, your Internet service provider or mobile carrier, operating system, and system configuration information.

• Location Information: We collect data on your device's location, which may be precise or general. The extent of location data collected depends on the device and settings you use to access our Website. Technologies like GPS may be employed to gather geolocation data that pinpoints your current location (determined by your IP address). You have the option to prevent us from collecting this information by either denying access to the data or by deactivating the Location settings on your device. However, opting out may restrict your ability to use certain features of our Services.

2. HOW DO WE USE YOUR INFORMATION?

In Short: We process your information based on valid business necessities, to honor our contractual commitments to you, adhere to our legal responsibilities, and/or with your explicit consent.

Any of the information we collect from you may be used in one or more of the following ways:
 

To facilitate account creation and logon process:
If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.
 

To improve our website:
We continually strive to improve our website offerings based on the information and feedback we receive from you.
 

To improve customer service:
Your information helps us to more effectively respond to your customer service requests and support needs.
 

To create reports:
From time to time, we may use aggregate non-identifying information to create reports or info-graphics for public consumption.
 

To send periodic emails:
The email address you provide for order processing may be used to send you information and updates pertaining to your order, in addition to receiving occasional company news, updates, related product or service information, etc.
 

To Request feedback:
We may use your information to request feedback and to contact you about your use of our Website.
 

To protect our Services:
We may use your information as part of our efforts to keep our Website safe and secure (for example, for fraud monitoring and prevention).
 

To respond to user inquiries/offer support to users:
We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
 

For other business purposes:
We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Website, products, marketing and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.
 

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
 

In Short: We share your information only when you give us consent, to abide by legal requirements, to deliver the services you have requested, to safeguard your rights, or to meet our business commitments.

We may process your information based on the following legal grounds:

 

• Consent: Your information might be processed if you've explicitly agreed to our use of your personal information for a specific purpose.

• Legitimate Interests: Your information may be used when it's deemed necessary for our genuine business objectives.

• Performance of Contract: If we've entered a contract with you, we may use your personal information to fulfill our contractual obligations.

• Legal Obligations: Your information could be disclosed if we're legally mandated to do so to comply with laws, respond to governmental inquiries, court orders, or legal processes, such as in response to a court subpoena, or to comply with national security or law enforcement requirements.

• Vital Interests: We may reveal your data where it's considered crucial to investigate, prevent, or act on potential policy violations, suspected fraud, threats to any person's safety, illegal activities, or as part of legal actions we are involved in.

 

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
 

In Short: We utilize cookies and various tracking technologies to gather and retain your information.

We employ cookies and analogous tracking technologies to access or save information. Detailed information regarding our use of these technologies and how you can decline specific cookies is provided in our Cookie Notice.

5. HOW LONG DO WE KEEP YOUR INFORMATION?
 

In Short: We retain your information for the duration necessary to achieve the objectives specified in this privacy notice, except when a longer retention period is mandated by law.

Your personal information will be retained only as long as necessary for the purposes outlined in this privacy notice, except when an extended retention period is mandated or allowed by law (e.g., for tax, accounting, or other legal requirements). Should there no longer be a valid business reason to process your personal information, we will proceed to either delete or anonymize it. If neither action is feasible (for instance, if your personal information is stored in backup archives), then we will securely store your personal information and segregate it from further processing until deletion can be achieved.
 

6. HOW DO WE KEEP YOUR INFORMATION SAFE?
 

In Short: We are committed to safeguarding your personal information by implementing a combination of organizational and technical security measures.

We've established suitable technical and organizational measures aimed at securing the personal information we process. However, despite our protective measures and efforts to secure your data, no electronic transmission via the Internet or information storage technology can be assured to be entirely secure. Thus, we cannot guarantee that hackers, cybercriminals, or other unauthorized entities will never be able to overcome our security measures and illicitly gather, access, steal, or modify your information. While we strive to safeguard your personal information, the transmission of such information to and from our Website is done at your own risk. We advise accessing the Website only within a secure environment.

7. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not intentionally gather data from or engage in marketing activities directed towards children under the age of 18.

We do not intentionally request data from or market to individuals under 18 years of age. By accessing the Website, you declare that you are at least 18 years old, or that you are the parent or guardian of a minor and consent to the minor's use of the Website. Should we discover that we have collected personal information from users under 18, we will disable the account and take appropriate steps to quickly remove such information from our records. If you are aware of any information we might have obtained from individuals under 18, please reach out to us at hello@hothintel.com.

8. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: You may review, change, or terminate your account at any time.

If you reside within the European Economic Area and believe that we are processing your personal information unlawfully, you have the right to lodge a complaint with your local data protection supervisory authority. You can locate their contact information at the following URL: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm
Cookies and similar technologies: Web browsers typically accept cookies by default. However, if you wish, you can set your browser to delete cookies or to refuse them. Opting to remove or reject cookies may impact certain functionalities or services on our Website.
 

9. CONTROLS FOR DO-NOT-TRACK FEATURES
 

Many web browsers, along with some mobile operating systems and applications, offer a Do-Not-Track ("DNT") option or setting you can enable to indicate your preference for privacy, signaling that you do not wish your online browsing activities to be tracked or collected. Currently, there is no standardized technology for recognizing and implementing DNT signals. Consequently, we do not act in response to DNT browser signals or any other mechanism that automatically conveys your decision against online tracking. Should a standard for online tracking emerge that requires our compliance, we will update you on our practices through a revised version of this privacy notice.

10. DO WE MAKE UPDATES TO THIS NOTICE?
 

In Short: Yes, we will make updates to this notice as required to ensure compliance with applicable laws.

We reserve the right to amend this privacy notice periodically. Any revisions will be marked by an updated "Revised" date, and the changes will become effective once they are made accessible. For substantial modifications to this privacy notice, we will provide notice either through a conspicuous posting on our website or by directly sending you a notification. We advise you to regularly review this privacy notice to stay informed about how we are safeguarding your information.

11. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
 

If you have questions or comments about this notice, you may email us at hello@hothintel.com.
 

12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
 

Depending on the laws in your jurisdiction, you might have the right to access the personal information we hold about you, amend it, or request its deletion under certain conditions. If you wish to review, modify, or erase your personal information, please reach out to us via email at hello@hothintel.com. We aim to address your request within 30 days.

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